Associate Director, Special Events
$65,000–$78,000 year
HybridChicago, Illinois, United States
Job Summary
Manage exhibition openings, lender dinners, and curatorial committee meetings while serving as a primary liaison to external vendors and internal teams. Direct notifications to support departments including security, visitor services, and AV to ensure logistical support for every event. Oversee the master event calendaring systems and review all requests for museum event and meeting facilities. Manage the Assistant Director(s) and assign work to ensure staff are equipped to perform their roles effectively. Utilize Raiser's Edge and other available tools to maintain comprehensive event programs and communications.
Required Qualifications
- Bachelor's degree or equivalent combination of education and experience
- Minimum 5-year track record of progressively responsible experience in planning events, and working with donors and volunteers in an events-related stewardship capacity
- Demonstrates excellent writing, oral, and interpersonal skills
- Excellent project management, event planning, organization, problem-solving, and communication skills
- Ability to work on multiple projects simultaneously and meet short deadlines
- Proficiency in Word, Excel, Raiser's Edge (or a similar system) and has the ability to learn new software
- Flexibility to work evenings and weekends as needed to support museum events
- Hires, trains, supervises the Assistant Director of Special Events position(s)
- Responsible for assigning and directing work
- Evaluates performance, including disciplinary action, and ensures staff are equipped to perform their roles effectively
- Moves frequently around the museum for meetings and events
- Capable of walking, stooping, bending and lifting
- Requires regular lifting of objects weighing up to twenty-five pounds
Desired Qualifications
- Knowledge of the Chicago philanthropic community is a plus
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