Assistant, Results Management/Assistant, Gestion des résultats
HybridMontréal, Quebec, Canada
Job Summary
Conduct administrative support for the General Counsel, Director of Legal Affairs, and Associate Director of Results Management, including agenda management, meetings, and stakeholder communications. Manage departmental inbox, flag queries, file correspondence, and organize records. Support the Results Management Unit by entering data into the RMC database, compiling statistics, performing data searches, verifying documents, and preparing reports. Coordinate travel arrangements with the WADA Travel desk. Maintain high levels of discretion and confidentiality while managing diverse, complex tasks under tight deadlines. Work periodically in the evening or on weekends.
Required Qualifications
- Legal Assistant Diploma, Certification or equivalent
- A minimum of three (3) years' experience in relevant role
- Proficiency in Microsoft Office Suite
- Advanced skills in PowerPoint, Excel and Word
- Excellent oral and written skills in one of the two WADA official languages (English/French)
- Very good command of the other official language
- High level of discretion and confidentiality
- Very precise and detail-oriented
- Strong organization and interpersonal skills
- Ability to work with minimal supervision
- Ability to work under tight deadline
- Periodic work in the evening or on weekends
- Fit with organizational culture: teamwork, team spirit and love of sport
- Aligned with WADA core values: integrity, openness and excellence
- Must be able to independently organize and prioritize work
- Must be able to liaise with internal and external stakeholders
- Must be able to manage volume of diverse and complex tasks within a short timeframe
- Must be able to provide administrative support to the General Counsel, the Director, Legal Affairs, and Associate Director, Results Management
- Must be able to support the Results Management Unit in implementing the Results Management database (RMC)
- Must be able to enter data on the RMC platform
- Must be able to compile statistics upon request
- Must be able to manage departmental Inbox
- Must be able to flag/forward queries to relevant team member(s)
- Must be able to file correspondence
- Must be able to manage and organize records and files
- Must be able to perform data searches
- Must be able to verify data through source documents
- Must be able to prepare relevant reports
- Must be able to coordinate travel arrangements with WADA Travel desk
Desired Qualifications
- Additional languages would be an asset
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.