Assistant Property Manager- Portfolio
$70,000–$85,000 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Support the Management Executive with day-to-day administration and operations for approximately twelve cooperative and condominium communities. Respond to resident inquiries within 24 hours, coordinate vendor communications, and maintain accurate trackers for property features, memberships, and arrears. Assist in preparing Board meeting materials, compiling reports, and taking minutes while following up on action items. Draft resident correspondence, process alteration submissions, and manage service requests using Yardi, Fresh Service, and Monday.com. Maintain organized digital records in SharePoint and ensure compliance with governing documents and NYC regulations. Work with Resident Managers on staff onboarding and coordinate annual meetings.
Required Qualifications
- Minimum of 2 years college or Associate's Degree
- Minimum 5–7 years of experience managing luxury residential or mixed-use buildings
- Strong leadership and team development skills
- Proficiency in property management systems and financial reporting
- In-depth knowledge of NYC codes, compliance agencies, and labor environments
- Excellent communication, organization, and conflict-resolution skills
- Ability to manage multiple priorities in a fast-paced, high-expectation environment
- Minimum of 3 days a week in corporate office
Desired Qualifications
- Yardi – basic data entry and reporting
- Fresh Service – submitting and monitoring internal service requests, and check requests (reimbursement to Board/Super, insurance and vendor deposit) as needed
- SharePoint – document management and record keeping
- Microsoft Outlook, Excel, Word – communication lists, and templates
- Building Link or Email distribution – resident updates, memos, Financial Statements distribution, etc
- Monday.com – project tasks tracking and status updates (case-by-case)
- Avid – accounts payable system
- Site-Compli – a working knowledge of for NYC market
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