Assistant Operations Manager (73113)
On-siteAstoria, New York, United States
Job Summary
Coordinate day-to-day administrative and operational needs for commercial waterproofing projects, supporting project managers with startup, schedule tracking, and closeout. Track milestones, deadlines, and action items while assisting in early issue identification and escalation. Manage project delivery and financial reporting by updating PDP and WIP schedules, reviewing job costs against budgets, and ensuring accurate monthly financial submissions. Oversee contract and document management, including submittals, RFIs, change orders, and compliance paperwork for audits. Assist with billing, pay applications, and material procurement coordination to keep projects organized and on schedule. Possess the ability to function as the Branch operations manager or Branch Project Coordinator in their absence.
Required Qualifications
- 5+ years of experience in commercial construction project management, specialty contracting, waterproofing, roofing, restoration, façade, concrete restoration, or related construction field
- Experience supporting Project Managers with WIP reporting, PDP reporting, job cost tracking, percent-complete reporting, forecasting, and project financial documentation
- Strong knowledge of construction administration, including submittals, RFIs, change orders, purchase orders, contracts, pay applications, lien waivers, and closeout documents
- Ability to read and understand basic construction drawings, specifications, scopes of work, schedules, and contract documents
- Proficiency with Microsoft Office, Outlook, Word, and Excel
- Excellent organization, communication, follow-up, and time management skills
- Ability to manage multiple projects, deadlines, and priorities in a fast-paced construction environment
- Strong attention to detail and commitment to accurate documentation
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