Assistant Manager, Faculty Ops and Support

Assistant Manager for Faculty Ops and Support at NTU Singapore provides exhaustive executive and secretarial support to the Associate Chair (Faculty) and Head of Faculty Affairs. Responsibilities include procurement, claims, travel arrangements, document submissions, and secretariat duties for committees; maintaining confidential records; supporting digitalisation and streamlined workflows; preparing reports, presentations, and internal communications; and liaising with Finance, HR, and the Research Office to resolve compliance and process-related issues. In the Faculty Recruitment, Appointment, Reappointment and Promotion Administration area, responsibilities cover datamining potential international candidates, coordinating with HR and Shared Services on appointment, re-appointment, promotion and tenure processes, arranging interviews and campus visits, and assisting with dossier preparation for committee reviews. The role also supports annual faculty appraisal processes and production of publicity materials related to faculty recruitment. Requirements include a Bachelor’s degree, 3-5 years of administrative experience in higher education or research settings, strong organisational and communication skills, proficiency with MS Office, and the ability to work independently with multiple stakeholders.