Assistant/Coordinator / Assistant(e)/Coordonnateur(trice)
RemoteUnited States or Canada
United States or CanadaRemoteContractStartup
ContractStartup
Job Summary
Coordinate project assets, approvals, and information by following up with internal team members and clients. Manage task follow-ups to ensure commitments are met, format documents and presentations, and organize project documentation. Coordinate calendars and meetings, take meeting notes, and distribute action items while maintaining up-to-date project records. Support leadership with daily operational requests and assist with internal processes to improve agency efficiency. This role helps project managers and executives focus on strategy and client relationships within a collaborative, remote-friendly digital marketing agency.
Required Qualifications
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities without losing track of details
- Comfortable following up persistently and professionally
- Resourceful, proactive, and dependable
- Strong sense of ownership and accountability
- Ability to work independently with minimal supervision
- Comfortable working in a fast-paced agency environment
- Experience in administrative, coordination, executive assistant, operations support, or similar roles
Desired Qualifications
- Bilingual in English and French
- Experience working in a digital marketing, agency, consulting, or professional services environment
- Familiarity with project management and collaboration tools such as ClickUp, Notion, Slack, or Google Workspace
- Experience preparing client-facing documents and presentations
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