Asset Management - Global Alts Corporate Legal Entity - Associate
On-siteNew York City, New York, United States or New York, United States
Job Summary
Coordinate Board and governance cadence support, including proactive calendar planning, meeting logistics, and end-to-end agenda and materials distribution. Maintain entity compliance calendars, statutory deadline trackers, and filing obligations while monitoring upcoming deadlines and escalating at-risk items to the VP. Track action items, follow-ups, and decisions; route minutes, approvals, and related documentation for internal processing as directed. Provide entity lifecycle support, including incorporations, liquidations, and routine entity updates using checklists and documented handoffs. Manage vendor workstreams with CT and Deloitte, including intake, status tracking, deliverable follow-up, and completeness/quality checks. Maintain and update internal entity databases, registers, and controlled documentation repositories to support accuracy, consistency, and audit readiness. Gather, organize, and quality-check corporate documentation for due diligence, audits, and stakeholder requests. Support periodic reporting by compiling inputs, reconciling discrepancies, and documenting assumptions for VP review.
Required Qualifications
- Bachelor's degree in Business, Finance, Management, or a related field
- Up to 4 years of relevant experience in corporate secretarial support, entity management, governance operations, paralegal/legal operations, fiduciary administration, or data coordination roles
- Strong organizational skills and disciplined deadline management, with meticulous attention to detail and data accuracy
- Clear, concise, professional written and verbal communication skills
- Proven ability to manage multiple tasks in a fast-paced environment and exercise sound judgment in escalation
- High degree of discretion and ability to handle confidential information appropriately
- Proficiency in Microsoft Office and comfort learning internal systems, tools, and workflows
- Strong execution, ownership, and follow-through in a vendor-enabled operating model
- Meticulous document management practices and controlled recordkeeping discipline to support audit readiness
- Data integrity mindset, including consistency checks, reconciliation of discrepancies, and maintaining reliable trackers/databases
- Effective stakeholder coordination and collaboration across internal partners and external service providers, with openness to feedback and continuous improvement
Desired Qualifications
- JD preferred as a signal of governance and legal fluency and strong communication capability, without being an attorney role; paralegal certificate or similar governance credential is a plus
- Experience supporting corporate records management, entity lifecycle activities, and compliance calendar maintenance
- Familiarity with investment fund structures and Private Equity / Real Estate concepts
- Exposure to regulatory frameworks such as Reg Y, Reg W, or the Volcker Rule
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