Architectural Project Coordinator

Architectural Project Coordinator in the Greater Toronto Area, focusing on supporting the project management team through delivery and administration of projects. Responsibilities include scheduling and distributing meeting minutes, preparing and coordinating content for project plans and reports, organizing project documentation and deliverables, coordinating client and stakeholder communications, assisting with subconsultant agreements and client invoicing, leading proposal coordination in response to RFPs, preparing qualification materials and coordinating graphic/layout design for proposals, monitoring procurement websites for RFPs and opportunities, building relationships with sub-consultants and contractors as the primary point of contact for proposal deliverables, managing project data sheets and marketing materials, coordinating with the Communications Lead on local stories and social content, and coordinating trade shows/conferences including budgets and sponsorships. Qualifications emphasize a degree in marketing/communications-related fields or equivalent experience, strong written and verbal communication, coordination/administrative experience, writing and storytelling capabilities, familiarity with graphic design and Adobe Creative Suite, proficiency with Microsoft 365 and MS Project, and assets related to CAPM/PMP certification and experience in engineering/architectural/professional services environments. The role involves collaboration with internal teams and external stakeholders to produce timely, high-quality proposals, maintain project documentation, and support business development efforts through qualifications and marketing materials.