AP Specialist - Vendor Maintenance
On-site · Houston, Texas, United States
Job Summary
Accounts Payable Specialist for Vendor Maintenance at Harris County Auditor's Office. Responsibilities include maintaining vendor data integrity, processing AP workflows for thousands of vendors, updating vendor profiles (banking information, addresses, name changes), collecting required documentation (W-9, banking details, voided checks), and performing calendar year-end tasks for 1099 reporting; role emphasizes accuracy, timely processing, and strong vendor service. Requires 1–3 years in vendor management or high-volume AP, a high school diploma or equivalent, and proficiency with Excel; experience with PeopleSoft or similar ERP is a plus. Work involves handling 1,500–2,000 claims daily and 30,000+ payments monthly, with a Monday–Friday schedule and potential overtime; strong communication, organizational, problem-solving, and customer-service skills are essential.
Required Qualifications
- A high school diploma or equivalent
- One to three (1-3) years of experience in vendor/supplier management, purchasing, or a high-volume accounts payable invoicing environment
- Thorough understanding of the full cycle AP process and 1099 payment reporting requirement
- Proficiency in Microsoft Office, particularly Microsoft Excel
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