AP Specialist
$40,000–$45,000 year
On-siteDade City, Florida, United States
Job Summary
Enter vendor invoices for multiple entities in Sage Intacct with accurate GL coding and dimension tagging. Perform 3-way PO matches before entering bills, obtain and maintain W-9s and insurance certificates, and route invoices through entity-specific approval workflows. Own the AP Aging review to ensure timely vendor payments, assist with year-end 1099 preparation, and support month-end close activities. Handle occasional in-office tasks including mail and subcontractor lien waiver processes. This detail-first role requires 1+ years of AP experience, strong accuracy in high-volume data entry, and familiarity with Sage Intacct. Based in Dade City, FL, you will join a shared services team supporting five entities across construction, retail, and design sectors.
Required Qualifications
- 1+ years of accounts payable or accounting experience
- Demonstrated accuracy and attention to detail in high-volume data entry
- Must be able to work in our Dade City, FL office
Desired Qualifications
- Experience with Sage Intacct preferred
- Experience with another ERP (QuickBooks, NetSuite, Sage 300) considered
- Familiarity with construction AP — subcontractor invoices, lien waivers, and PO matching
- Intermediate Excel skills
- Organized and systematic
- Strong written communication skills for vendor correspondence
- Comfortable following established processes but able to identify when improvement is needed
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