AP Specialist
On-siteJacksonville, Florida, United States
Job Summary
Review, code, and enter vendor invoices into the accounting system, matching them to purchase orders and resolving discrepancies. Process weekly payment runs for checks, ACH, and electronic payments across multiple entities while maintaining vendor master files and reconciling accounts payable aging. Prepare and process employee expense reports, assist with month-end close activities including accruals, and support audit requests by providing payment records. Ensure adherence to internal controls and segregation of duties throughout the payables process. This detail-oriented role reports to the Accounting Manager at the American Culinary Federation, a trade association focused on culinary arts. The ideal candidate brings 2+ years of AP experience, proficiency in Microsoft Excel, and a valid Florida Driver's License.
Required Qualifications
- Associate's degree in Accounting, Finance, Business, or equivalent experience
- Bachelor's degree
- Minimum of 2 years of hands-on accounts payable or general accounting experience
- Solid understanding of basic accounting principles and the full accounts payable cycle
- Strong attention to detail, accuracy, and organizational skills, with the ability to meet recurring deadlines
- Proficiency in the Microsoft Office Suite, particularly Excel
- Valid Florida Driver's License with reliable transportation
Desired Qualifications
- Non-profit or trade association accounting experience
- Experience with NetSuite or a similar ERP system
- Familiarity with platforms such as Ramp, iMIS, or other CRM/expense-management systems
- Experience processing payables across multiple entities
- High degree of accuracy and attention to detail in a high-volume environment
- Strong sense of confidentiality and integrity when handling financial information
- Clear, professional communication with vendors and internal stakeholders
- Ability to prioritize, follow established procedures, and escalate issues appropriately
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