AI Projects Coordinator / QO Systems Administrator
$62,400–$74,880 year
On-siteValencia, California, United States
Job Summary
Coordinate AI projects and test cases to support global product registration submissions, including document gathering, translation, and regulatory reviews. Manage Quality Operations systems by configuring, maintaining, and troubleshooting QMS platforms like Microsoft Dynamics D365 and e-QMS implementations in Latin America and the US. Administer document control processes, maintain QA records in DocuWare, and support supplier qualification and import/export compliance. Use generative AI tools to analyze KPIs, transform ideas into polished deliverables, and develop reusable workflows. Facilitate cross-functional collaboration to identify process improvements while ensuring risk management and compliance. Travel between Valencia and Burbank as needed.
Required Qualifications
- Bachelor's degree in a technical, scientific, or business discipline
- 3+ years of experience in systems administration, project coordination, quality operations, business systems, or related areas
- Experience supporting enterprise applications, databases, reporting tools, or quality management systems
- Experience with QMS platforms, Power Platform, SharePoint, Microsoft Copilot, Power BI, SQL, or similar technologies
- Demonstrated hands-on experience applying generative AI tools to business, quality, or documentation workflows, including evaluating output quality and understanding tool limitations
- Working knowledge of automation and business intelligence solutions
- Experience working in regulated industries such as healthcare, medical devices, pharmaceuticals, biotechnology, or manufacturing
- Excellent organizational, communication, and problem-solving skills
- Ability to multi-task with frequent interruptions and critical time constraints
- Demonstrate high level of maturity and confidentiality relating to sensitive information
- Ability to work independently and in a team environment
- Maintain sensitive documents/files
- Assists in analyzing and establishing plans to meet key project objectives and to identify and resolve issues
- Assist in monitoring and managing critical department and project information and schedules
- Knowledge of Microsoft Suite and AI tools such as Claude and CoPilot
- Knowledge of Dynamics D365 ERP and SharePoint
- Must be able to travel and work in Burbank and in Valencia
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