AI-Powered Adminstrative Coordinator
On-site · Gainesville, Florida, United States
Job Summary
AI-powered Administrative Coordinator role focused on combining traditional administrative support with AI-driven workflow improvements. Responsibilities include organizing and supporting teams, documenting procedures, improving processes, leveraging AI tools (ChatGPT and other platforms) for writing, research, and workflow optimization, and maintaining strong customer-service orientation. Ideal candidate is detail-oriented, proactive, excels at multitasking, communicates clearly, and quickly learns new software to help the organization run more efficiently. Compensation is based on experience and credentials with full-time benefits and a focus on implementing more efficient, scalable administrative systems.
Required Qualifications
- Strong organizational and administrative skills
- Excellent written communication
- Comfortable learning new software quickly
- Strong problem-solving mindset
- Customer service experience
- Ability to manage multiple priorities
- Experience using AI tools (ChatGPT, Claude, Gemini, etc.) for writing, research, process improvement, or workflow support
- Experience documenting procedures or improving workflows
- Experience with spreadsheets/reporting
- Administrative or operations support experience
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