AI-Fluent Operations Coordinator / Executive Assistant
RemoteColombia
Job Summary
Manage executive calendars, scheduling, and meeting coordination across time zones while organizing and prioritizing inbox communications. Draft professional emails, reports, and documentation; track deadlines, tasks, and follow-ups for leadership. Prepare meeting agendas, notes, and action items, and maintain organized digital filing systems. Conduct research and compile information for executive decision-making, utilizing AI tools to assist with drafting, summarizing, and workflow organization. Support cross-functional communication and operational coordination with a focus on calendar management, communication, and structured workflow support. Candidates must be available during PST–EST business hours with B2+ English proficiency.
Required Qualifications
- 1–3 years experience in executive support, administrative, or operations coordination roles
- Availability during PST–EST business hours
- B2+ English proficiency
- Strong organizational and multitasking skills
- Proficiency with Google Workspace or Microsoft Office
- Ability to work independently with minimal supervision
- High level of professionalism and discretion
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