Administrator, Procurement
On-siteMemphis, Tennessee, United States
Job Summary
Manage subcontractor and vendor documentation, create and evaluate Requests for Proposals, and generate purchase orders while tracking records and managing change orders. Process and reconcile vendor invoices, account statements, and corporate purchasing cards to ensure accurate payments and compliance. Maintain organized purchasing records, update certificates of insurance and safety documents, and conduct quality assurance reviews of business documents. Coordinate equipment and material requirements with project teams, vendors, and subcontractors, and support project closeout activities including cost reconciliation and billing documentation. Participate in internal meetings to facilitate project execution and resolve purchasing issues with cross-functional stakeholders.
Required Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related field
- Willing to consider High School diploma plus an additional five (5) years of experience in lieu of a degree
- 3-5 years of procurement, purchasing, administrative, or related experience
- Experience supporting purchasing processes, vendor relationships, invoice reconciliation, or procurement activities
- Strong organizational skills with exceptional attention to detail and accuracy
- Ability to effectively manage multiple priorities and meet deadlines in a fast-paced environment
- Strong verbal and written communication skills with the ability to collaborate across teams and with external vendors
- Demonstrated ability to work independently, exercise sound judgment, and take initiative with minimal supervision
- Proficiency with Microsoft Office applications and general business software
- Team-oriented mindset with the flexibility and adaptability to support changing client and project team needs
- Must be available for the occasional after-hours work
- Must be able to work in a fast-paced environment
Desired Qualifications
- Experience within the construction, trades, engineering, or related industries
- Knowledge of procurement and purchasing best practices, including vendor management, purchase orders, invoice processing, and change order administration
- Familiarity with construction terminology, project workflows, and subcontractor/vendor documentation requirements
- Experience supporting project teams and coordinating purchasing activities across multiple projects
- Demonstrated ability to perform quality assurance reviews of business documents and maintain compliance records
- Self-motivated professional who thrives in a collaborative environment while effectively managing work autonomously
- Strong problem-solving skills and the ability to identify and resolve issues proactively
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