Administrative Support Specialist II
On-siteAlexandria, Virginia, United States
Job Summary
Coordinate day-to-day office operations, including scheduling, correspondence management, and workflow tracking. Manage taskers, drills, and exercises through systems such as CATMS to ensure deadlines are met. Prepare executive-level correspondence, reports, and presentations for leadership review while coordinating meetings, preparing read-ahead materials, and tracking follow-up actions. Liaise with internal and external offices, maintain records in accordance with WHS standards, assist in process improvement initiatives, and serve as a point of contact for visitors and callers. Provide guidance to junior administrative staff as needed. Requires U.S. citizenship, an Active Secret Security Clearance, and a Bachelor's degree with six years of administrative experience supporting senior-level officials.
Required Qualifications
- Minimum 6 years of administrative experience, with at least 2 years supporting senior-level officials within a DoD or federal agency
- Advanced proficiency in Microsoft 365 applications, including Outlook, Excel (pivot tables, formulas), PowerPoint, and Word
- Experience using CATMS or similar task/correspondence tracking systems
- Strong written and verbal communication skills
- Demonstrated ability to prioritize and manage multiple deadlines independently
- U.S. Citizenship
- An Active Secret Security Clearance
Desired Qualifications
- Bachelor's degree in Business Administration, Management, or a related field preferred
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