Administrative Support Specialist
$60,000–$70,000 year
On-siteFairfield, California, United States
Fairfield, California, United StatesOn-siteFull Time$60,000–$70,000 yearMid LevelHigh School Or EquivalentMedium
Full TimeMid LevelHigh School Or EquivalentMedium
Job Summary
Coordinate project documentation and prepare weekly quad charts, monthly newsletters, and activity reports for AFCEC/CZP Branch staff. Manage meeting logistics by organizing materials, facilitating briefings, and drafting minutes and action items. Communicate scientific and technical information via phone, email, and in person while maintaining records and resolving quality control issues. Submit consolidated inputs to the Government upon approval and ensure all work products comply with business rules.
Required Qualifications
- U.S. Citizenship
- Ability to obtain/maintain a NACI/CAC
- At least ten (10) years of experience in administrative work with a High School Diploma or equivalent
- At least five (5) years of experience in administrative work with an Associate's Degree
- At least three (3) years of experience in administrative work with a Bachelor's Degree
- A minimum of a High School Diploma or equivalent
- Ability to stand, walk, and sit for long periods of time
- Ability to talk or hear, both in person and by telephone
- Ability to use hands to handle or feel objects or controls and reach with hands and arms
- Regularly required to stoop, kneel, bend, crouch
- Ability to lift up to 25 pounds
Desired Qualifications
- Office communication, verbally or in written format
- Meeting preparation, coordination, and execution
- Proficient with the entire Microsoft Office suite including Microsoft Word, Excel, PowerPoint and Outlook in addition to Adobe Acrobat, InDesign, Photoshop, and Illustrator
- Time management
- Strong Communication Skills: Excellent verbal and written communication skills
- Software: Proficiency using MS Office Suite Applications, SharePoint, and Adobe Acrobat
- Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously
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