Administrative Support Level I
On-siteWashington, District of Columbia, United States or Washington, United States
Job Summary
Process written communications using Microsoft Word, PowerPoint, Publisher, Excel, and SharePoint while evaluating and consolidating information from various sources under short deadlines. Coordinate logistics for client travel by booking tickets, hotels, and rental vehicles, and manage badge enrollment, PIN resets, and unlock procedures. Maintain confidential information, including employee lists and management contact details, and track official time and attendance records through the Time and Attendance Electronic System. Answer incoming calls, organize sensitive materials, and maintain the Director's calendar and guest logs. Adhere to federal personnel rules and restricted area policies while liaising with building management to resolve maintenance issues.
Required Qualifications
- Security Clearance Required - Secret
- HS diploma
- Two (2) years of experience as an Administrative Assistant in an office environment
- Two (2) years of experience utilizing a variety of office software, specifically: MS Word, Excel, Power Point, Publisher, Excel, and Outlook
- Demonstrated experience with document management, preferably for a legal department or other office
- Demonstrated ability to prioritize and organize simultaneous work flow duties
- Ability to adapt to changes in procedures and assignments
- Ability to establish working relationships at all organizational levels
- Expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- Ability to accurately manage taskers and assignments
- Ability to disseminate information and/or requests to all office personnel and compile responses
- Ability to lift at least 30 lbs infrequently
Desired Qualifications
- 2 year college degree
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