Administrative Support 2
$33,776–$33,776 year
On-siteTallahassee, Florida, United States
Job Summary
Open, date stamp, and circulate incoming mail; prepare advertising files for review and handle processing of revised advertisements and appeals. Draft advertising opinions for staff attorneys and perform file maintenance, tracking, and data entry for outgoing correspondence. Monitor and track departmental mail and email for ethics inquiries, answer incoming calls, and assist membership with questions. Handle all departmental filing, run queries for public records requests, compile monthly statistics, and prepare mail-outs and faxes for staff. Requires two years of progressively responsible administrative experience, a high school diploma, and the ability to type 45 cwpm. Located in Tallahassee, FL, this non-exempt, in-office role offers a starting salary of $33,775.73 with employer-paid pension contributions.
Required Qualifications
- High School Diploma (or its equivalency)
- College degree preferred
- Two (2) years of progressively responsible administrative/secretarial experience
- Professional office procedures and practices
- Correct spelling, punctuation, and grammar usage
- Filing procedures
- Internet research
- Legal terminology
- Adobe Acrobat
- Computer data entry and retrieval for AS400
- MS Word
- MS Outlook
- Lotus Notes (or similar database), data entry, and database use
- Basic arithmetic
- Standard business formats and styles
- Professional telephone etiquette
- Type forty-five (45) correct words per minute (cwpm)
- Think logically and effectively problem solve
- Prioritize, plan, organize, and coordinate work assignments
- Interpret TFB policies and procedures
- Communicate effectively and professionally, both verbally and in writing
- Establish and maintain effective working relationships with others
- Demonstrate initiative in group projects and individual settings
- Tactfully manage difficult situations
- Operate well under pressure and in a team atmosphere
- Consistently provide an excellent service-oriented attitude
- Pay attention to detail
- Create ADA compliant forms and documents using Adobe
- Sit for long periods of time
- Hear and converse over the telephone
- Key/work frequently on a computer
- Lift 5 to 10 lbs
- This position is in an in-office position, located in Tallahassee, Florida and is not a remote position
Desired Qualifications
- College degree preferred
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