Administrative Specialist
On-siteAbilene, Kansas, United States
Job Summary
Answer phones promptly, directing calls to appropriate departments and taking accurate messages. Greet clients and visitors professionally to provide a polished first point of contact. Maintain a clean, organized office environment by stocking supplies, replenishing restroom paper products, and ensuring the closing room is prepared for meetings. Process earnest money check payments accurately and run errands such as picking up office supplies or delivering documents. Assist with account reconciliation, prepare mortgage figures, and support other departments as assigned. This full-time role in Abilene, KS, requires a high school diploma, strong organizational skills, and proficiency in Microsoft Office.
Required Qualifications
- High school diploma or equivalent
- Proficiency in basic office software (e.g., Microsoft Office Suite)
- ability to learn specialized software
- Previous receptionist or administrative experience in a professional setting
Desired Qualifications
- further education or certification in office administration
- Strong communication skills, both written and verbal, with a professional phone manner
- Organizational skills to maintain an orderly office and manage multiple tasks efficiently
- Customer service-oriented attitude with the ability to interact professionally with clients and visitors
- Dependability and flexibility to manage errands and additional tasks as needed
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