Administrative Specialist III
$49,254–$49,254 year
On-siteSeattle, Washington, United States
Job Summary
Support supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination. Compose, draft, format, proofread, and distribute documents including correspondence, agendas, schedules, reports, inventory records, and policies. Create and maintain databases and reports for specialized information while generating, processing, and tracking administrative forms such as timecards, grievances, job injury claims, and leave requests. Perform payroll and timekeeper functions, ensuring timely and accurate processing, and complete personnel documents for submittal to Human Resources. Provide office management, purchasing, and reception desk coverage while developing filing systems and managing office inventory. Answer phones, distribute mail, and arrange for equipment maintenance. Work independently with excellent judgment and customer service skills, utilizing Microsoft Word, Excel, Outlook, and PowerPoint.
Required Qualifications
- Three years of increasingly responsible administrative support experience
- Two years of independent administrative responsibility for a workgroup
- Knowledge of and the demonstrated ability to apply the principles of good office management
- Demonstrated ability to problem solve and improve administrative processes with little guidance or direction
- Demonstrated ability to work independently and apply good judgment, professionalism, confidentiality, and initiative
- Demonstrated ability to apply excellent customer service skills
- Strong oral and written communication skills
- Ability to produce accurate, detailed work products under tight deadlines
- Skill in maintaining data integrity and accuracy
- Ability to multi-task with frequent interruptions
- Demonstrated punctuality, dependability, and excellent attendance record
- Ability to organize, prioritize and manage a high volume of work
- Ability to compose, proofread, and edit written materials according to the principles of good business writing
- Skill in proofing and formatting documents, charts, graphs, and tables
- Demonstrated ability to establish and maintain good working relationships with co-workers, management, other departments, and the general public
- Ability to work on a team with a diverse group of employees
- Superior skill in Microsoft Word, Excel, 10-Key, Outlook, and PowerPoint
- Knowledge of payroll processing operations and associated legal requirements
- Ability to learn software applications, including payroll and timekeeping software
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