Administrative Specialist I - Part-Time
$39,347–$39,347 year
On-site · Sarasota, Florida, United States
Job Summary
Assist supervisor and department with a wide spectrum of clerical functions with a high degree of accuracy and neatness. Develops final copy of a wide variety of correspondence and memoranda. Establishes and maintains cross-reference files and file categories. Screens visitors, telephone calls and incoming mail, personally answering inquiries that do not require the supervisor's attention. Makes appointments for the supervisor and reminds him/her of appointments; may manage the supervisor's calendar. Prepares requisitions, vouchers, budget forms and other data. Handles confidential and other sensitive data. Acts as purchasing clerk for the department. Types accounting and budgetary reports; special reports; letters and other material. Maintains a system of files and records for department's use. Assembles data; edits correspondence for grammatical correctness and punctuation. The incumbent may be required to perform job-related tasks other than those presented in this description. Retirement benefits and accommodations information are provided in the posting.
Required Qualifications
- High School Diploma or GED
- One year of general office experience utilizing clerical and computer-related skills
- Equivalent education, training, and experience providing the necessary knowledge, skills and abilities
- Working knowledge of modern office procedures, practices, and equipment
- Knowledge of general office computer skills
- Knowledge of English, arithmetic, and spelling
- Knowledge of the operations of City government including city-wide computer programs
- Ability to develop final copy for signature by supervisory personnel using automated office equipment or transcription skills
- Ability to follow complex oral and written directions
- Ability to maintain complex clerical records and prepare reports from such records
- Knowledge of basic cash handling and bookkeeping principles and procedures
- Ability to establish and maintain effective working relationships with City officials, coworkers and the general public
- Must have a high degree of clerical aptitude
- Knowledge of the organization, procedures and divisions
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