Administrative Specialist

Provide administrative support to the Executive Director, Assistant Executive Director and community leadership team. Support the property administratively relating to operations, resident relations, staffing, scheduling, compliance, resident satisfaction, quality, safety, and physical condition. Key duties include coordinating resident move-in processes (EMR profiles, key fobs, pendants, name plates, parking passes), coordinating care conference appointments, greeting and directing residents, families, guests, and vendors, assisting with resident relations and activities, participating in marketing and apartment tours, handling communications and reports, coordinating recruitment and new hire onboarding (paperwork, background checks, drug tests, tb testing, learning management software compliance, Blu Grotto course scheduling), managing carestaff scheduling, coordinating New Hire Orientation, tracking maintenance and housekeeping requests to meet safety and condition standards, updating employee rosters and time clock information, attending in-service trainings, and maintaining building supplies and security systems.