Administrative Specialist - 1
$45,000–$60,000 year
HybridHarrisburg, Pennsylvania, United States
Job Summary
Support the Program Manager with scheduling, correspondence, meetings, travel arrangements, and special events. Prepare, edit, proofread, and format reports, grant applications, agreements, progress reports, presentations, and public documents. Provide administrative support throughout the grant lifecycle by maintaining files, tracking deadlines, coordinating documentation, and assisting with submissions and closeout activities. Monitor correspondence, maintain organized records, and assist with tracking budgets, expenditures, and invoices. Manage records, databases, mailing lists, and program information using Microsoft Office and electronic filing systems. Help maintain the agency website. Greet visitors, answer phones, manage office supplies, and provide day-to-day administrative support to the Planning & Operations program.
Required Qualifications
- Four years of progressively responsible experience in clerical, typing, and grant/administrative support work
- At least two years of appropriate post-high school administrative support education
- Strong writing, proofreading, organizational, and administrative skills
- Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Strong attention to detail and the ability to manage multiple priorities and deadlines independently
- Good judgment and a professional, courteous manner when working with staff, partners, funding agencies, and the public
- Ability to learn grant administration procedures, agency policies, and new software systems
- A cover letter with salary expectations (range from $45,000 to $60,000)
- A resume highlighting relevant administrative and grant support experience
Desired Qualifications
- Experience providing administrative support for grants, contracts, or federally or state-funded programs, including maintaining records, tracking deadlines, and coordinating documentation
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