Administrative Services Coordinator - 1-2 Years - Toronto (In-Office)
$42,800–$48,200 year
On-siteToronto, Ontario, Canada
Job Summary
Process mail and couriers, coordinate front desk operations, and manage digital and physical files while liaising with litigation support and legal teams. Perform quality control inspections, scan documents, and create hard-copy indexes and electronic cross-reference tools. Sort, code, and file records based on internal instructions, maintain file logs, and coordinate the transfer of inactive files to off-site storage. Control access to corporate documents and evidence, and provide paper-lite support. This in-office role requires five days a week and involves managing reproduction requests, facilities support, and various other administrative tasks.
Required Qualifications
- Minimum 1 - 2 years of experience as a file clerk, in records management, or in a copy centre
- Proficiency with Microsoft Office and Outlook
- Resourceful and proactive in identifying and resolving issues
- Professional and tactful, with the ability to interact effectively with individuals at all levels
- Team-oriented, with a strong sense of initiative and flexibility
- Ability to work independently and collaboratively in a fast-paced environment
- Strong time management, organizational, and attention-to-detail skills
- Excellent verbal and written communication skills
- Ability to work with minimal supervision
- This is an in-office position and requires a commitment to coming into the office five (5) days a week
Desired Qualifications
- Reception experience is considered an asset
- College diploma or university degree in a related field is an asset
- Basic knowledge of records management is an asset
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