Administrative Secretary
On-siteMain, Eastern Cape, South Africa
Job Summary
Greet visitors, answer phones, and direct inquiries to appropriate departments while maintaining a satisfactory level of customer service. Schedule appointments for all staff members, update electronic calendars, and manage office files and records including confidential provisions. Prepare check and purchase requisitions, process travel expenses and procurement card transactions, and input data into Excel and other Microsoft applications. Assist with event support for departmental programs, including check-in, room setup, AV, and dining arrangements, while managing generic email, voicemail, and social media accounts. Develop miscellaneous worksheets and reports as directed, ensuring accurate processing of input data to computer systems files.
Required Qualifications
- High School diploma or equivalent
- Two years of job-related clerical experience
- Strong oral, written, telephone, and interpersonal communication skills
- Excellent spelling, grammar, punctuation, and basic math skills
- Demonstrated customer service orientated attitude
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to learn new or specialized software quickly
- Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public
- Experience and ability to positively interact with all members of the campus community
- Ability to work independently or as a member of a team, with minimal supervision
- Ability to organize and prioritize daily activities and expedite workload under occasional time pressure
- Ability to handle differing, non-routine work situations based on standard procedures and policies
- Ability to maintain confidentiality of files and records
- Ability to learn technical/discipline specific terminology
- Ability to perform the essential duties of the position with or without accommodation
- Flexible work schedule to accommodate office work schedules, may include evenings and weekends
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.