Administrative Project Trainee
$46,800,000–$46,800,000 year
HybridMemphis, Tennessee, United States
Job Summary
Create, maintain, and update spreadsheets, databases, and reports while preparing documents, presentations, and meeting materials. Coordinate meeting logistics, distribute invitations, and capture minutes with action items to support weekly executive priorities. Assist with tracking calendars, monitoring time utilization metrics, and managing special projects by organizing milestones and documenting status summaries. Draft written communications, including emails, announcements, and social media captions, and develop graphics, posts, and stories consistent with branding standards. Capture, organize, and produce basic video content for internal updates and leadership messaging, including trimming clips, adding captions, and making visual adjustments. Conduct research to compile information for business initiatives, competitive intelligence, and executive decision-making, presenting findings in clear formats. Use AI tools appropriately to improve productivity, draft initial content, and summarize information while maintaining accuracy and confidentiality. Manage multiple changing priorities to meet deadlines in a hybrid schedule of in-person and remote work.
Required Qualifications
- pursuing a bachelor's degree from an accredited college or university
- actively pursuing a college or university degree
- maintain a minimum GPA of 2.5
- Exceptional organizational skills with attention to detail
- strong oral, verbal, and written communication skills
- comfort with Microsoft Office applications
- ability to prepare professional correspondence, summaries, presentations, and research briefs
- ability to evaluate information, synthesize findings, and present recommendations clearly
- Highly organized and detail oriented
- Ability to prioritize and multi-task
- Proven ability to solve problems, make decisions, and resolve conflicts
- Self-motivated and takes initiative
- Ability to work independently
- Communicates clearly, professionally, and confidently in both verbal and written formats
- Ability to manage special projects, shifting priorities, and time-sensitive assignments with limited supervision
- Ability to research unfamiliar topics, verify information, organize findings, and present recommendations in a clear and professional manner
- Demonstrates responsible use of AI tools by reviewing outputs for accuracy, protecting confidential information, avoiding overreliance, and using sound judgment before sharing or acting on AI-assisted work
- Position requires a minimum commitment of 20 hours per week
- Required to sit for extended periods of time and may involve walking, lifting, and carrying items
Desired Qualifications
- recommended majors include but not limited to Business Administration, Marketing, Communications, Public Relations, Project Management, or other related fields of study
- basic familiarity with social media platforms, digital content creation, light video editing tools, and appropriate AI-enabled productivity tools is preferred
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