Administrative & Operations Assistant
On-siteCalgary, Alberta, Canada
Calgary, Alberta, CanadaOn-siteFull TimeSmall
Full TimeSmall
Job Summary
Maintain a professional front office environment by answering calls, managing mail, and ensuring boardrooms are meeting-ready. Coordinate courier shipments, process invoices through Concur, and prepare weekly sales summaries for the sales team. Assist with warehouse operations including shipping, receiving, and creating documentation, while maintaining cleanliness in the kitchen and common areas. Support accommodation bookings for visiting guests and assist with the annual Holiday party. This hands-on role requires strong organizational skills and the ability to multitask in a fast-paced setting.
Required Qualifications
- Previous experience in a receptionist, administrative assistant, or office support role
- Excellent telephone and communication skills
- Strong organizational and multitasking abilities
- Proficiency with Microsoft Outlook, Word, and Excel
- Familiarity with courier and shipping systems
- Ability to work independently and as part of a team
- Strong attention to detail and a proactive approach to supporting business needs
- Ability to lift and carry packages up to 15 kg
- Comfortable packing and moving shipping boxes
- In-office hours: Monday to Friday, 9:00 AM – 5:00 PM
Desired Qualifications
- Previous experience in a receptionist, administrative assistant, or office support role preferred
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