Administrative Office Assistant
On-siteDubai, Dubai, United Arab Emirates
Job Summary
Manage and organize office files, documents, and records in both Arabic and English, while handling incoming and outgoing correspondence, emails, and packages. Coordinate meetings, appointments, and travel arrangements for executives, prepare agendas, take minutes, and draft business correspondence. Greet visitors, answer phone calls, and assist in onboarding new employees by preparing documentation and office orientation. Support HR and finance teams with processing invoices and expense reports, and maintain an organized filing system for company policies and procedures. This role requires fluency in both Arabic and English, with a minimum of 2+ years of experience in an administrative or secretarial position.
Required Qualifications
- Arabic native speaker
- Fluency in both Arabic and English (written and spoken)
- High school diploma or equivalent
- Minimum 2+ years of experience in an administrative, secretarial, or office support role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills in both Arabic and English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
- Ability to multitask and prioritize workload effectively
- High level of professionalism, confidentiality, and attention to detail
- Strong problem-solving and decision-making skills
- Ability to work independently and collaboratively within a team
Desired Qualifications
- Degree in business administration, office management, or a related field
- Previous experience in a corporate or professional office setting
- Basic knowledge of HR, accounting, or documents management systems
- Strong understanding of business etiquette and professional communication in both Arabic and English
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