Administrative & Finance Coordinator
$52,000–$54,000 year
On-site · Kelowna, British Columbia, Canada
Job Summary
Administrative & Finance Coordinator at Headlands Research / Okanagan Clinical Trials in Kelowna, BC. Responsibilities include front office duties (greeting visitors, answering calls), coordinating scheduling and patient database management, supporting accounting functions (accounts payable, invoice processing, petty cash, stipend processing, cheque distribution), reconciling vendor statements, maintaining accurate financial documentation, records scanning and filing, assisting with meeting agendas/minutes, office supply ordering, and providing administrative support to leadership and finance teams. Also supports social media updates and overall office coordination. Requires 2+ years of administrative or accounting experience, proficiency in Excel/Word/Outlook, strong organization and attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.
Required Qualifications
- 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred
- Proficiency in Microsoft Excel, Word, and Outlook
- Strong organizational and time management skills
- Attention to detail and accuracy
- Ability to prioritize tasks and work with minimal supervision
- Excellent interpersonal and communication skills
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