Administrative & Facilities Assistant
$37,440–$41,600 year
On-siteMinneapolis, Minnesota, United States
Job Summary
Serve as the primary point of contact for office-related inquiries, providing exceptional customer service to employees, tenants, and visitors while maintaining a welcoming environment. Manage daily operations by maintaining office supplies within budget, coordinating mail and courier services, and overseeing Zendesk maintenance work order tickets. Coordinate facilities operations by partnering with building management to oversee maintenance, repairs, janitorial services, and tenant move-in/out processes. Manage vendor relationships by researching quotes, ensuring quality service, and processing invoices for office and building-related expenses. Support event planning by coordinating logistics, catering, and meeting room reservations. Foster a positive workplace by proactively identifying and resolving office issues and supporting team-building initiatives.
Required Qualifications
- High School Diploma or Equivalent
- Must be 18 or Over
- Experience using Microsoft Office software & Teams, email, and multiple phone line systems
- Ability to lift 15–20-pound packages, with or without reasonable accommodation
- Ability to sit for 8-10 Hours in front of a screen at a desk, with or without reasonable accommodation
- Ability to multitask effectively while working across multiple software programs and screens in a fast-paced environment
- Excellent written, verbal, and interpersonal communication skills with a strong customer service focus
- Working knowledge of office administration and property management practices
- Strong organizational skills with exceptional attention to detail and the ability to prioritize work, complete tasks accurately and on time, provide regular updates on ongoing projects, and work independently with minimal supervision
- Location: On-site, Minneapolis, Minnesota
- Employment Type: Full-Time, Monday - Friday (8:00am - 5:00pm)
Desired Qualifications
- Experience with property management software
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