Administrative Coordinator, Research Hub
$59,987–$65,000 year
On-siteTorrance, California, United States
Job Summary
Manage filing, document management, and recordkeeping for sponsored projects; process correspondence and route documents for approvals. Maintain centralized calendars, prepare agendas and minutes, and assist with travel and expense reimbursements. Prepare and maintain Faculty Salary Encumbrance Documents, coordinate payroll allocations, and review employee timecards. Work with HR to onboard new employees and manage publication data and biosketches. Enter data in sponsor-tracking systems, perform document checks, and support pre-award and award workflows. Serve as the central point of contact for Hub activities, coordinate Hub events, and prepare reports for leadership.
Required Qualifications
- High school diploma or equivalent
- Associate degree or relevant administrative training
- 2–4 years of administrative/clerical experience
- Proficiency with the entire MS Office Application Suite
- Excellent organizational and time-management skills
- Strong attention to detail
- Effective written and verbal communication
- Ability to manage multiple priorities in a dynamic environment
- Demonstrated commitment to confidentiality and professional integrity
- Experience with sponsored programs or research administration workflows
- Familiarity with sponsored projects documents, budgets, approvals, and compliance considerations
- Experience using sponsor tracking systems or enterprise collaboration platforms
- Comfortable engaging with diverse stakeholders and senior researchers
Desired Qualifications
- Associate degree or relevant administrative training preferred
- 2–4 years of administrative/clerical experience (research/academic setting a plus)
- Demonstrated commitment to confidentiality and professional integrity
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