Administrative Coordinator
HybridSanta Barbara, California, United States
Job Summary
Prepare and edit correspondence, presentations, and documents; assist with travel booking, conference organization, and meeting coordination. Conduct research, collect data to prepare reports, and manage team subscriptions. Communicate with vendors, partners, and accounting regarding invoices; support expense reports and legal needs including notary and contract signing. Provide IT support for Salesforce, attend key meetings to summarize notes and track action items, and maintain office organization while addressing facility issues. This hybrid role requires weekly presence at the Santa Barbara, CA office with occasional short-notice in-person attendance.
Required Qualifications
- Associate's Degree
- Bachelor's Degree
- Active Notary Commission
- eligibility to qualify for notary commission
- Excellent communication skills
- Minimum 3+ years experience working in an office setting supporting business professionals
- Robust skills in Microsoft Office software, especially Word, Excel, and PowerPoint
- Strong prioritization, communication, time management, and organizational skills
- Excellent problem-solving skills and attention to detail
- Proficiency in Microsoft Office 365 products
- Successful in navigating ambiguity in fast-paced environment
- Strong multi-tasking abilities
- Ability to succinctly communicate complex issues
- Ability to quickly step into new tasks and adapt to new circumstances in a dynamic environment
- Ability to stand and walk for extended periods
- occasionally lift up to 25 pounds
Desired Qualifications
- equivalent combination of education and experience
- Active Notary Commission a plus
- Experience with event planning
- SharePoint and Teams a plus
- Unparalleled honesty and integrity
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