Administrative Coordinator
On-site · Caledonia, Michigan, United States
Job Summary
Administrative Coordinator based at our Operations Center in Caledonia, MI to provide critical administrative and operational support across field operations, yard/equipment management, safety, and training. This role serves as a central hub for coordinating job setup and closeout, onboarding field employees, managing training programs, and ensuring accurate documentation and smooth day‐to‐day operations. Responsibilities include coordinating job setup/closeout across multiple systems; supporting field onboarding/offboarding, training scheduling, and compliance tracking; managing documentation and reporting for safety, training, tools, and operations; assisting with yard and equipment coordination, including inventory tracking and tool assignments; serving as a liaison between field teams, operations, yard, safety, and vendors; supporting procurement, deliveries, and jobsite materials coordination; maintaining operational systems such as Hilti ON! Track, Procore, and training platforms; assisting with meetings, bid support, events, and facility coordination; identifying process improvements and supporting operational efficiency initiatives.
Required Qualifications
- 2–4 years of administrative, coordination, or operations experience (construction experience preferred)
- Familiarity with construction operations, safety coordination, or field support processes
- Experience with systems such as Procore, Hilti ON! Track, VING, or similar tools is a plus
- Strong organizational, communication, and time management skills
- High attention to detail with the ability to manage multiple priorities in a fast‐paced environment
- Proficiency in Microsoft Office and general data/document management systems
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