Administrative Coordinator & Office Manager-12 Month Contract
On-siteDubai, Dubai, United Arab Emirates
Job Summary
Provide high-level executive support to the CEO of Riyadh, the Managing Director, and SEO of the Dubai office while overseeing the day-to-day operations of the Dubai office. Act as the primary point of contact for the office, liaising with building management, facilities teams, and service providers. Manage complex calendars, meetings, and video conferences across multiple international time zones, and coordinate international and domestic travel arrangements including visas, itineraries, and accommodation. Process expenses and invoices through Concur, organize executive roadshows from start to finish, and coordinate office maintenance, facilities, and supplier relationships. Maintain accurate records, databases, and document management systems while handling highly confidential business information with discretion. Work closely with the Office Manager in Saudi Arabia to coordinate regional initiatives.
Required Qualifications
- Minimum 10 years' experience supporting senior executives within a corporate environment
- Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship
Desired Qualifications
- Previous experience supporting C-suite executives
- University degree
- Advanced Microsoft Office skills (Outlook, Excel, PowerPoint and Word)
- Experience using Concur for expense management and invoice processing
- Experience using Salesforce or similar CRM systems
- Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines
- Experience coordinating international and domestic travel and executive logistics
- Arabic
- Highly proactive with excellent problem-solving abilities
- Strong attention to detail and exceptional organisational skills
- Professional, discreet and trustworthy when handling highly confidential information
- Positive, flexible and collaborative approach with a strong 'can-do' attitude
- Strong team player with the ability to build relationships across all levels of the business
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