Administrative Coordinator
On-siteMiami, Florida, United States
Job Summary
Answer incoming calls, direct visitors, and provide courteous assistance to customers, vendors, drivers, and employees while maintaining a professional front-office environment. Manage general administrative duties including mail distribution, filing, data entry, and document preparation. Scan and organize financial paperwork, process settlement documents, and assist with accounts payable and receivable activities. Order office supplies, prepare reports and presentations, and maintain confidential employee, customer, and company information. Requires some college, previous administrative or customer service experience, proficiency in Microsoft Office, and ability to type at least 40 words per minute. Hourly pay with some college education level.
Required Qualifications
- High school diploma or GED
- Some college
- Previous administrative, receptionist, customer service, or office support experience
- Excellent interpersonal skills and a professional, customer-focused demeanor
- Strong verbal and written communication skills
- Ability to interact effectively with all levels of management, employees, customers, and vendors
- Strong organizational skills, attention to detail, and ability to prioritize competing responsibilities
- Demonstrated reliability, punctuality, accountability, and a strong work ethic
- Ability to handle sensitive and confidential information appropriately
- Basic knowledge of accounts payable, accounts receivable, invoice processing, or related financial office functions
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Ability to create and maintain Excel spreadsheets, prepare professional documents, and support presentations
- Accurate data-entry and filing skills, with the ability to type at least 40 words per minute
- Basic math, calculation, and recordkeeping skills
- Ability to work independently while contributing positively to a team environment
Desired Qualifications
- dependable
- detail-oriented
- confident in a professional office setting
- comfortable communicating with a wide range of people
- resolving routine questions with professionalism
- representing Sundance Beverage Company in a positive manner
- taking ownership of their responsibilities
- meeting deadlines
- remaining calm and organized when priorities change
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