Administrative Coordinator

Administrative Coordinator at Harvard University Central Administration provides administrative, financial, and event-support duties for the department. The role acts as the primary user for department financial systems (Concur, Buy2Pay), supports the Executive Director’s schedule and course-related activities, and manages the administrative lifecycle of chaplaincy requirements and student grants. Responsibilities include processing reimbursements, managing invoices and corporate card reconciliations, coordinating fellowship data and attendance/grading logs, arranging catering and room bookings for events, overseeing onboarding paperwork and internal rosters for chaplains, coordinating A/V and venue logistics for programming, and supporting overall communications and CRM data entry. The position requires at least 3 years of administrative experience, proficiency with Microsoft Office, and the ability to work in a hybrid arrangement (Cambridge, MA) with some duties potentially performed off-site. Standard schedule is 35 hours per week with an end date of 6/30/2027; visa sponsorship is not provided. The role emphasizes collaboration across interfaith programming, donor reporting, and inclusive event logistics within a university setting.