Administrative Coordinator, Grounds & Housekeeping
On-siteHouston, Texas, United States
Job Summary
Coordinate administrative processes, recordkeeping, purchasing, and communications for the Grounds & Housekeeping department. Maintain accurate records, tracking systems, and SOPs while assisting with training records, compliance, and the computerized maintenance management system. Prepare reports on labor tracking, inventory, and operational summaries to support planning, staffing, and budgeting. Manage purchasing records, vendor coordination, and inventory for supplies, tools, and event equipment. Identify missing information or recurring issues and elevate them to leadership. Support departmental communication, onboarding, and operational follow-up activities across the zoo.
Required Qualifications
- Associate degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and experience
- Strong organizational skills and ability to manage multiple projects at one time and prioritizes appropriately
- General proficiency with Microsoft Office (Excel, Word, Outlook)
- Excellent oral and written communication skills
- Strong interpersonal and facilitation skills
- Ability to partner with teams and with all levels of staff
- Complete repetitive tasks while maintaining quality
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