Administrative Coordinator
On-siteBoiling Springs, North Carolina, United States
Job Summary
Coordinate project intake, tracking, and workflow management while maintaining schedules and following up on requests, approvals, and deadlines. Schedule meetings, manage calendars, and process invoices, purchase orders, reimbursements, and vendor documentation. Coordinate purchasing of office supplies, equipment, and marketing materials; maintain departmental records, files, and operational documentation. Submit and track maintenance and facilities requests, assist with onboarding logistics for employees and student workers, and support stewardship and donor acknowledgment processes. Provide administrative and operational support for departmental initiatives, meeting preparation, travel arrangements, and special projects. Manage multiple priorities in a fast-paced environment using Microsoft Office and Google Workspace.
Required Qualifications
- Bachelor's degree in business, communications, marketing, public relations, or a related field; or an equivalent combination of education and experience.
- Three to five years of experience in operations, project coordination, administrative support, office management, marketing operations, or a related field.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proficiency with Microsoft Office and Google Workspace.
Desired Qualifications
- Experience supporting multiple departments or senior leaders.
- Experience with project management software.
- Experience with purchasing, budget tracking, invoice processing, and vendor management.
- Experience in higher education, marketing, communications, advancement, or nonprofit organizations.
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