Administrative Coordinator
$57,200–$64,480 year
On-siteWheeling, Illinois, United States
Job Summary
Administer and maintain the District's payroll and HRIS systems, including employee records, system configuration, pay rules, and position management. Process bi-weekly payroll, review and audit timekeeping records for accuracy, and prepare reports on leave accruals. Assist with recruitment activities, process new hire documentation, and conduct periodic audits of employee records to ensure compliance. Support finance functions by filing financial records, entering budget data, and coding purchase card transactions. Coordinate training materials, maintain asset records, and manage District-wide administrative projects and accreditation initiatives. Distribute interoffice mail, attend Board meetings, and perform special administrative tasks as assigned.
Required Qualifications
- Bachelor's degree in public administration, business administration, or a related field
- Three years of progressively responsible administrative or related experience
- Experience maintaining electronic recordkeeping systems
- Excellent organizational skills
- Excellent interpersonal skills
- Excellent written communication skills
- Excellent verbal communication skills
- Working knowledge of spreadsheet software
- Working knowledge of word processing software
- A valid Illinois driver's license
- Ability to read, write, and speak in English
- CPR/AED certification or ability to earn it within 60 days
- Ability to sit
- Ability to stand
- Ability to walk
- Ability to bend
- Ability to climb stairs
- Ability to twist
- Ability to talk
- Ability to hear
- Ability to use hands and fingers to handle, feel or operate objects, tools, or controls
- Ability to reach with hands and arms
- Hand-eye coordination
- Close vision
- Ability to adjust focus
- Ability to lift and/or move up to 15 pounds
Desired Qualifications
- Experience and knowledge of payroll and HRIS systems
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