Administrative Coordinator
$55,000–$60,000 year
On-siteAsheville, North Carolina, United States
Job Summary
Facilitate employee appreciation programs and maintain a positive, organized office environment. Enter accounts payable and credit card expenses into QuickBooks and Nexonia, perform monthly bank reconciliations, and prepare excise and sales tax documentation. Execute office operations including cleaning schedules, supply ordering, and inventory management while monitoring the Google Workspace inbox. Coordinate weekly errands such as mail pickup, cash retrieval, and bank deposits. Administer basic IT operations, maintain employee email access, oversee the computer lifecycle, and manage phone lines. Communicate travel arrangements for staff and track per diem allocations. Track and maintain annual company certification requirements and ensure all documentation is completed accurately on time.
Required Qualifications
- Highly organized and detail-oriented, with a track record of accuracy in administrative and financial tasks
- Experienced in A/P, A/R, reconciliations, or similar accounting functions, ideally using tools like QuickBooks
- Self-directed and dependable, able to own recurring responsibilities and meet deadlines without close oversight
- Trustworthy and discreet when handling sensitive financial, employee, and company information
- Clear and responsive communicator, comfortable managing shared inboxes and cross-functional coordination
- Comfortable operating across systems such as Google Workspace and learning new tools as needed
- Proactive and resourceful, with the ability to identify inefficiencies and improve processes
- Service-oriented and adaptable, willing to support a wide range of administrative, operational, and team needs
- Must be able to lift at least 25 pounds
- Must be able to bend over, twist, kneel, stand
- Ability to communicate effectively both in person and via digital platforms, requiring clear speech and hearing abilities
Desired Qualifications
- Experience with accounting and expense software (QuickBooks, Nexonia)
- Proficiency in Google Workspace tools
- Ability to manage basic IT systems and vendors
- Basic accounting knowledge (A/P, A/R, reconciliations)
- High level of accuracy in data entry and reporting
- Proactively identifies gaps and inefficiencies
- Takes ownership of tasks from start to completion
- Resourceful in resolving administrative and operational issues
- Comfortable shifting between administrative, financial, and operational tasks
- Able to support a fast-paced, growing organization
- Strong attention to detail across multiple systems
- Ability to prioritize and manage recurring deadlines (monthly, weekly, annual)
- Maintains clean, auditable records
- Handles sensitive financial, employee, and company information with care
- Maintains confidentiality and professionalism
- Professional written and verbal communication
- Timely management of shared inboxes and internal requests
- Cross-functional collaboration
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