Administrative Coordinator
On-siteGaithersburg, Maryland, United States
Job Summary
Manage executive-level secretarial and project activities for a Vice President, including complex calendar management, travel arrangements, event planning, and vendor engagement. Respond to internal and external stakeholders, handle escalated inquiries, and oversee budget management. Transcribe, format, and proofread correspondence, contracts, and presentations using advanced Microsoft Office and desktop publishing tools. Coordinate meetings and conferences, distribute official documents, and mentor less experienced staff. Execute tasks with autonomy and sound business judgment. Requires 5+ years of executive admin support and global travel coordination experience. Based in Gaithersburg, MD or Cambridge.
Required Qualifications
- High School Diploma
- Bachelor's Degree
- 5+ years of executive level admin support
- Complex global travel and meeting coordination experience
- Demonstrated abilities to influence without authority
- Interactions with Senior stakeholders
- Strong organizational and time management skills with the ability to multitask
- Advanced proficiency in Excel, PowerPoint, and Word, Visio and MS Project
Desired Qualifications
- Large group coordination
- Prior experience supporting multiple functional leaders
- Ability to interact confidently with executives and employees at all levels
- Ability to prioritize time critical assignments
- Strong time-management skills
- Preferred location is Gaithersburg, MD
- Alternate site base is Cambridge
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