Administrative Coordinator
On-siteMcGregor, Texas, United States
McGregor, Texas, United StatesOn-siteFull TimeSmall
Full TimeSmall
Job Summary
Greet visitors, manage high-volume phone calls, and maintain a welcoming office environment in Fort Lauderdale. Coordinate meetings and events, oversee mail and deliveries, and handle daily supply ordering and restocking. Support travel arrangements, prepare documents and reports, and assist with HR tasks like onboarding and data maintenance. Utilize the CRM, Google, Microsoft, and Zoho applications to manage information and communicate across departments. Work Monday through Friday from 9:00am to 6:00pm with a requirement for bilingual English/Spanish proficiency.
Required Qualifications
- At least 2 years of experience as a receptionist or office administrative assistant at a construction company
- Basic understanding of construction drawings/blueprints and ability to interpret key elements
- Comfortable with construction terminology, trade language and jobsite communication
- First-rate organizational skills and detail-oriented
- Friendly, professional positive attitude
- Excellent interpersonal, communication and client service skills within and outside the organization
- Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
- Strong spelling and grammar acumen
- Strong ability to manage a variety of tasks simultaneously
- Critical thinking, evaluation and analytical skills
- Talent and desire to work with high-pressure situations in fast paced environments
- Ability to work individually and in team environments
- Ability to work on-site at the Fort Lauderdale office from Monday through Friday 9:00am to 6:00pm
- Bilingual in English/Spanish is required - working proficiency levels
- Experience coordinating events and travel planning
Desired Qualifications
- Bachelor's or associate degree preferred
- Public Notary desired
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