Administrative Coordinator
On-siteEbene, Plaines Wilhems, Mauritius
Job Summary
Coordinate office layout, manage stationery inventory, and initiate procurement requests while monitoring conditions for timely maintenance repairs. Support onboarding logistics for new hires, liaise with IT for equipment troubleshooting, and track vendor invoices for accurate payment processing. Collaborate with headquarters on policy reviews, negotiate vendor contracts, and serve as the primary contact for visitors and staff inquiries regarding office management. Oversee daily operations by providing status reports, coordinating travel arrangements, and assisting in event planning. Maintain digital and physical filing systems and respond to inquiries on stationery, hardware, and travel. Requires strong organizational skills, proficiency in Microsoft Office Suite, and a Bachelor's degree in business administration.
Required Qualifications
- Strong written and verbal communication skills in English, with the ability to adapt tone and style to different audiences.
- Solid organizational skills and high attention to detail in managing documents, records, and correspondence.
- Proven ability to prioritize tasks and manage multiple deadlines simultaneously in a fast-paced environment.
- Self-directed with consistent follow-through on assignments and minimal need for supervision.
- Collaborative team player with experience working across departments and cross-functional teams.
- Ability to build and maintain effective working relationships with internal and external stakeholders.
- Flexible and professional when adapting to shifting priorities, evolving processes, and organizational changes.
- Proactively anticipates team and operational needs and identifies potential issues early to support smooth day-to-day operations.
- Strong sense of accountability and ownership over assigned responsibilities.
- Handles sensitive and confidential information with discretion and professionalism.
- Solid understanding of office administration responsibilities, systems, and procedures.
- Proficiency in Microsoft Office Suite, with advanced skills in Excel and Outlook.
- Hands-on experience with calendar management, meeting coordination, and scheduling.
- Bachelor's degree in business administration, management, or a related field.
- 3 years of administrative or office support experience, preferably in a professional, corporate, or fast-paced environment.
Desired Qualifications
- Additional qualification as an administrative assistant or secretary
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