Administrative Coordinator
On-site · Alexandria, Virginia, United States
Job Summary
Administrative Coordinator provides administrative, operational, and programmatic support to the Physician Associate Foundation team, including maintaining the annual operating calendar, preparing meeting materials and agendas, coordinating travel for in-person meetings, supporting governance processes, managing donor stewardship and donation-entry workflows, overseeing the scholarship/grant program lifecycle from application through award notification and payment, coordinating with the finance team on reconciliation and expenses, and partnering with other departments to support conferences and events.
Required Qualifications
- Bachelor’s degree preferred
- 2–4 years of administrative coordination experience preferred
- Ability to travel to AAPA’s annual conference, PAF board meetings, and other in-person staff meetings and events required
- Strong time management and attention to detail
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, Teams, and online software platforms
- Knowledge of non-profit operations preferred
- Experience managing multiple priorities and logistics
- Ability to quickly learn and become proficient in AAPA/PAF systems and tools (Salesforce, Aptify, GoFundMe Pro) preferred
- Ability to handle confidential and sensitive information with discretion
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