Office Manager - Southern California District
$56,160–$76,960 year
On-siteCosta Mesa, California, United States
Job Summary
Manage front desk operations as the primary contact for guests, employees, and vendors. Coordinate new hire onboarding with HR, process time off requests, and verify payroll and timecards. Oversee office supplies, equipment maintenance, and supply stocking while keeping all communal areas clean and organized. Handle mail sorting, distribution, and outgoing correspondence including emails and faxes. Arrange travel, prepare itineraries, book conference rooms, and organize meetings and catered meals. Support conference coordination by securing locations, managing hotel contracts, and arranging catering. Maintain strict confidentiality regarding sensitive information. Work normal operating hours with overtime and weekends as required.
Required Qualifications
- Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint
- High school diploma
- At least 3+ years applicable executive-level support experience
- Strong time-management skills and multitasking ability
- Must be a positive, proactive, strong team participant with the ability to maintain strict confidentiality
- Experience planning meetings in a fast-paced environment
- Can independently execute their work with minimal oversight and proactively assess personnel and office needs as they arise
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively
- Work during normal operating hours
- Work overtime and weekends as required
Desired Qualifications
- Familiar with Adobe products including Acrobat and InDesign is preferred
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