Administrative Clerk
$41,246–$41,246 year
On-siteHamilton, Montana, United States
Job Summary
Conduct clerical support duties including data entry, record searches, and compiling statistics. Respond to public window walk-ins and telephone inquiries while providing general information and processing traffic citation data. Prepare public records requests, mail correspondence, and file sworn reports while maintaining confidential information and adhering to state retention laws. Manage inventory, requisition supplies, and operate the computerized records management system. Liaise with other agencies and represent the county in meetings as directed. Perform bookkeeping duties and serve as back-up in other administrative areas as needed.
Required Qualifications
- Must be a least 18 years of age
- Must have a High School diploma or equivalency
- Pass oral interview and background investigation
- Demonstrate proficiency of keyboarding 40 wpm with no more than 5 errors
- Knowledge and practical application of the function of the personal computer
- Familiar with computer software programs and applications
- Functional understanding and previous exposure to modern office equipment and machines
- One (1) year of clerical experience
- Possession of a valid Montana driver's license
- Maintain current CJIN certification when applicable
- Pass RCSO selection process requirements
- Read and write English
- Operate office equipment
- Recognize and count U.S. currency
- File alphabetically/numerically
- Establish/maintain effective working relationships with co-workers, supervisors, and citizens
- Multi-task
- Operate motor vehicle
- Maintain accurate logs
- Follow oral/written directions
- Communicate tactfully and impartial
- Concentrate and Comprehend
- Work Independently
- Reason logically
- Maintain confidential information
- Organize thoughts
- Meet deadlines
Desired Qualifications
- Knowledge of: Office supplies
- Knowledge of: RCSO General Orders
- Knowledge of: RCSJO policies/procedures
- Knowledge of: Montana State records management mandates
- Knowledge of: Various software applications
- Knowledge of: Current CJIN procedures
- Knowledge of: NIBRS reporting codes
- Knowledge of: Montana State Statutes
- Knowledge of: Filing systems
- Knowledge of: Other government agencies
- Knowledge of: Community referral services
- Knowledge of: Geographical area
- Knowledge of: Dispatch signals, codes and unit identifications
- Knowledge of: City and County Ordinances
- Knowledge of: Cash handling procedures
- Knowledge of: Current events
- Knowledge of: Office equipment operations
- Basic mathematical
- Keyboarding
- Computer
- Reading comprehension
- Telephone
- Report interpreting
- Interpersonal
- Clerical
- Technical
- Self-discipline
- Practical application
- Time management
- Organizational
- Communication
- Public relations
- Skills:
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