Administrative Business Partner to the Chief Product & Technology Officer
On-siteNew York City, New York, United States
Job Summary
Manage a high volume of email and correspondence for the CPTO, triaging, drafting, and responding to ensure nothing falls through the cracks. Own scheduling and calendar management across work and personal calendars while building a task management system to maintain visibility on competing deadlines. Coordinate travel planning, including multi-leg itineraries and partner visits, and support the execution of internal and external meetings with briefing materials and follow-ups. Use AI tools to compress turnaround on briefings, summaries, and drafts, and draft communications including Slack messages and board prep notes. Handle highly sensitive information with absolute discretion and manage expenses and vendor relationships. Based in New York City with a 4-day in-office schedule.
Required Qualifications
- 3-6 years of Administrative Business Partner (ABP) or Executive Assistant (EA) experience, including direct support of a senior executive (VP, C-level, or founder) at a high-growth startup or scaled tech company
- Hands-on, daily use of AI tools (ChatGPT, Claude, Granola, Notion AI, or similar) in your current workflow — not just experimenting, but actually leveraging them to move faster
- Exceptional written and verbal communication; you can adopt your principal's voice when needed and write something they'd be proud to send
- Strong organizational instincts, with fluency in Google Workspace, Slack, Notion, and modern calendar/travel tooling
- Sharp judgment under pressure, with a strong sense of what's urgent, what's important, and what can wait
- Comfortable acting as an accountability partner to the CPTO, tactfully surfacing commitments, deadlines, and follow-ups when needed
- Deeply discreet and trustworthy; comfortable holding confidential information across product roadmaps, hiring, comp, and board matters
- Bias toward action — you'd rather make a decision and adjust than wait for direction on things that don't need it
- Meticulous attention to detail and a high bar for precision — typos, missed details, and dropped balls bother you, and you build systems so they don't happen
- Warm, empathetic, and naturally hospitable — you make everyone you interact with feel well taken care of, whether they're a board member or a new hire
- Low-ego and genuinely curious; you build great relationships across functions and seniority levels
- Based in New York City and able to work in person 4 days/week from our Tribeca/FiDi office
- Authorization to work in the United States
Desired Qualifications
- Bonus: genuine interest in hospitality and travel, and/or prior experience supporting a Product, Engineering, or Technology leader
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