Administrative Budget Assistant

Process purchase requisitions, department orders, and check requests for supplies, equipment, and services. Coordinate purchases with faculty and staff, obtain required documentation and approvals, and follow transactions through completion. Interface with Purchasing, Accounts Payable, and external vendors to verify pricing, resolve discrepancies, and support timely payments. Prepare and process reimbursements for faculty, staff, students, and approved departmental business expenses in accordance with university policies. Review reimbursement documentation for completeness and accuracy, track submissions through payment, and assist with travel-related transactions. Monitor vendor transactions and departmental expenditures, reconcile statements, and maintain organized purchasing records. Coordinate administrative processing of service and maintenance contracts, initiate renewals, and track expiration dates. Standardize routine administrative processes, communicate procedures to faculty and staff, and support departmental meetings and events. This hybrid role offers flexibility to work 2-3 days remotely with the remainder on site.