Administrative Assistant
$65,000–$65,000 year
On-siteSan Francisco, California, United States
Job Summary
Greet tenants, visitors, and vendors at the management office front desk, managing sign-in procedures, badge issuance, and visitor traffic while maintaining a polished reception area. Answer and screen incoming calls, route messages, and coordinate outgoing mail and courier services. Handle office supply inventory, order restocking, and coordinate routine maintenance requests for office equipment. Support tenant service requests by entering them into the work order system and assist with new employee onboarding logistics. Compose routine correspondence, maintain organized front-office files, and prepare hospitality setups for meetings. This role supports the San Francisco property management team at Vornado Realty Trust, ensuring a consistently professional service experience for all guests.
Required Qualifications
- High school diploma
- 2-6 years of experience in a receptionist, front desk, or customer-facing administrative role
- Proficiency in Microsoft Office (Word, Excel, Outlook) and general office equipment
- Ability to exercise discretion and sound judgment in handling tenant, vendor, and visitor matters
- Bachelor's degree a plus
Desired Qualifications
- Strong customer service orientation with a professional, welcoming demeanor
- Excellent organizational skills and attention to detail
- Strong written and verbal communication
- Ability to manage multiple priorities, phone lines, and visitor traffic simultaneously in a fast-paced environment
- Commercial real estate or hospitality experience
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